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Online board meetings are a convenient and effective method for nonprofits to conduct business. But, like any merrill vdr meeting, the efficiency of an online board meeting can be affected by several factors. This article offers tips on making your virtual board meetings efficient and outlines the most common mistakes that can be avoided.
The lack of engagement
Many nonprofit boards find that they face challenges in keeping attendees from remote locations entertained during meetings. This is especially true if you’ve moved from face-to-face meetings to remote sessions. Meetings can be impacted by low participation in the event that your board members aren’t used to interacting via video, or if they are struggling with the technology itself.
Committee reports are typically the least engaging parts of the agenda, and it is difficult to get participants to discuss them in a virtual meeting. Encourage your committee chairpersons to include in their reports a query or request for feedback from the Board.
Inadequate meeting minutes
The minutes-takers of your board are responsible to record all discussions and decisions made during virtual meetings. They should refrain from describing informal discussions or personal opinions and should aim for a balance between concision and thoroughness. It is crucial to keep your minutes verbatim and have an effective system to store all documents with security including governing documents as well as financial reports. This will prevent confusion and help improve accountability.
